The following information and/or accompanying documents are required to be submitted to the competent authorities for each requested suitability assessment.

1. Personal details and details on the institution and the function concerned

1.1 Personal individual details including full name, name at birth if different, gender, place and date of birth, address and contact details, nationality, and personal identification number or copy of ID card or equivalent.

1.2 Details of the position for which the assessment is sought, whether or not the management body position is executive or non-executive, or if the position is for a key function holder. This should also include the following details:

a. the letter of appointment, contract, offer of employment or drafts thereof, as applicable;

b. any associated board minutes or suitability assessment report/document;

c. the planned start date and duration of mandate;

d. the expected time commitment for the position as accepted by the indivudual;

e. description of the individual's key duties and responsibilities;

f. if the person is replacing someone, the name of this person.